Manage your maintenance crew across body corporates and estates. GPS-enforced attendance, digital job cards, SLA deadline tracking and one-click invoicing — everything a body corporate contractor needs in one platform.
You're managing reactive callouts across multiple complexes, dealing with trustees who want proof of work, and juggling crew who may or may not have actually shown up.
Jobs get lost in group chats. Crew claim they arrived. Trustees can't get proof. By Monday you've forgotten what happened on Thursday.
Without GPS enforcement, there's no way to prove a technician actually visited the unit. Trustees dispute invoices. You can't prove your case.
AGMs, audits, complaints — body corporate trustees need job records, photos, signatures and timestamps. Paper job cards won't cut it.
Most body corporate contracts have response time requirements. Without automated tracking you only find out you've breached one when the trustee calls.
Invoices take weeks because trustees need to verify work was done before approving payment. Without digital job documentation, every invoice is a negotiation.
When your crew is spread across 5 different complexes in different areas, knowing who's where and what's been done is a full-time job by itself.
Every feature is designed around the reality of managing maintenance crews across multiple body corporates and estates in South Africa.
Body corporate trustees and managing agents get a free oversight portal. They can see live GPS locations, job status, SLA compliance and approve invoices — without paying anything.
Create your contractor account in 2 minutes. No credit card. Free plan supports up to 5 crew members.
Set up each body corporate or estate as a client. Configure SLA response times per complex as required by your contract.
Your crew downloads the mobile app. Trustees get free portal access. Everyone's connected in one system.
Dispatch jobs, track GPS attendance, monitor SLA compliance and generate invoices — all from one dashboard.
| Feature | PlanMyCrew | ServCraft | Tradify | WhatsApp + Spreadsheet |
|---|---|---|---|---|
| GPS-enforced attendance | ✓ | ✕ | ✕ | ✕ |
| Free trustee portal | ✓ | ✕ | ✕ | ✕ |
| Digital job cards with photos | ✓ | ✓ | ✓ | ✕ |
| SLA tracking & alerts | ✓ | Partial | ✕ | ✕ |
| Invoice approval workflow | ✓ | ✕ | ✕ | ✕ |
| SA-based pricing (ZAR) | ✓ | ✓ | ✕ | Free |
| Free plan available | ✓ | ✕ | ✕ | Free |
| Starting price / month | Free / R350 | R600+ | R800+ | R0 |
"The GPS attendance proof has completely eliminated invoice disputes with trustees. They can see exactly when my crew arrived and left. Payments are faster now."
"My managing agent now gets the trustee portal free. They dispatch jobs directly into my dashboard — no more early morning phone calls to assign work."
"We manage maintenance across 6 different estates. PlanMyCrew gives me one dashboard for everything — GPS locations, job status, SLAs and invoices all in one place."
Join SA body corporate and estate maintenance contractors who've eliminated attendance disputes, automated SLA tracking and made trustee invoicing seamless.