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Property Maintenance - South Africa

Property Maintenance Management Software for South African Contractors

Manage reactive callouts and planned preventive maintenance across multiple properties from one dashboard. Schedule technicians, GPS-verify attendance, track compliance — and handle insurance panel jobs without manual data entry. Built by a contractor, for contractors.

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GPS
Verified attendance
Auto
Panel job import
ZAR
Local pricing
Free
Plan available
Property Maintenance - Live
Live
PL
Plumbing - 14 Oak St, Bellville
Reactive callout - GPS on site 09:12
On Site
EL
Electrical - 22 Pine Ave, Durban
Scheduled maintenance - 14:00 today
Scheduled
HC
HVAC Service - Body Corporate
Completed - Invoice sent to PM
Done
SA
Built locally
ZAR
Local pricing
Free
To start

PlanMyCrew is property maintenance management software built for South African contractors managing work across multiple properties. Whether you handle reactive callouts from insurance panels or run scheduled preventive maintenance programmes, PlanMyCrew gives you one dashboard to schedule technicians, GPS-verify their attendance, record compliance documentation and generate invoices automatically.

GPS
On-site verification
Auto
Panel email parsing
Digital
Job card records
R350
Field Pro/month

Property Maintenance Management Software Built for South African Contractors

PlanMyCrew property maintenance management dashboard
Property maintenance dashboard — manage multiple properties, technicians and compliance records in real time.

Property maintenance contractors in South Africa face a different set of challenges to standard trade contractors. You manage work across multiple properties and clients, often simultaneously. You need to prove attendance and compliance to property managers and body corporates. And if you operate on insurance panels, you are expected to respond quickly, meet SLA deadlines and produce compliant documentation on every job.

PlanMyCrew was built by a contractor who understood all of this. From automatic insurance panel email parsing to GPS-verified technician attendance and digital job card records — everything is designed to reduce admin and protect your panel status.

Key Features

Property Maintenance Management — Fully Covered

From reactive callouts to planned maintenance programmes — PlanMyCrew handles it all with GPS tracking, digital records and automated invoicing.

Panel

Insurance Panel Integration

Automatic Digicall, OUTsurance and Santam email parsing turns dispatch notifications into jobs instantly. SLA deadlines auto-set per panel. Panel-compliant invoices generated at job close.

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GPS

GPS Attendance Verification

Technicians clock in on site via the mobile app. GPS verifies they are within 40m of the property address. Every arrival is time-stamped — defensible proof for property managers and panel audits.

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Job

Digital Compliance Records

Digital job cards capture photos, materials, checklists and client signatures on site. All records are stored against the property address — retrievable any time for audits or disputes.

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Sch

Multi-Property Scheduling

Schedule reactive callouts and planned maintenance across all properties and technicians from one view. Technicians receive their day's schedule on the app without any phone calls.

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Inv

Automated Invoicing

Invoices generated automatically at job close. Labour, materials and compliance documentation pre-attached. Send to property managers, body corporates or insurance panels in one tap.

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Rpt

Property-Level Reporting

View job history, compliance records and technician performance per property. Exportable reports for body corporate trustees, property managers and insurance panel reviewers.

Real Results

SA Property Maintenance Contractors Trust PlanMyCrew

*****

"Managing maintenance across 40 properties used to require three spreadsheets and constant phone calls. PlanMyCrew consolidated everything into one dashboard — I can see every job status instantly."

RC
Ruan Coetzee
Property Maintenance Contractor - Cape Town - 7 Technicians
*****

"Body corporate trustees kept asking for proof that work was done correctly. Now I send them the digital job card with photos and GPS verification. Disputes have dropped to zero."

NM
Nombuso Mthembu
Maintenance Contractor - Durban - Body Corporate Clients
*****

"Our insurance panel callouts and our scheduled maintenance contracts now run on the same system. The SLA tracking alone has kept us on the Santam panel when we would have breached twice last month."

PV
Pieter van Wyk
Plumbing and Electrical Contractor - Santam Panel
FAQ

Property Maintenance Software Questions Answered

Property maintenance management software helps you plan, schedule and track maintenance work across multiple properties from one dashboard — covering both reactive callouts and planned preventive maintenance programmes.
Yes. PlanMyCrew lets you manage jobs across multiple client properties, track completion status per property and generate compliance records including photos, GPS proof and client signatures — all retrievable for property manager and body corporate reviews.
Insurance panel callouts are auto-parsed from Digicall, OUTsurance and Santam dispatch emails and converted into jobs with SLA deadlines already set. Technicians are notified and GPS-verified on arrival at the property.
Yes. PlanMyCrew offers a 30-day free trial with no credit card required. A free plan is available indefinitely for smaller teams, priced in South African Rand with no USD conversion.
Get Started Today

Manage Every Property, Every Job, Every Technician.

GPS tracking, digital compliance records, insurance panel support and automated invoicing — built for SA property maintenance contractors.

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