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Maintenance Scheduling - South Africa

Maintenance Scheduling Software Built for South Africa

Plan and automate your maintenance schedules — from reactive emergency callouts to preventive maintenance programmes. Works for insurance panel contractors, estate maintenance crews, body corporate contractors and FM companies. Assign technicians, track completion and maintain the SLA compliance records your insurance panel requires. Built for SA contractors with load shedding resilience.

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GPS
Enforced clock-in
98.3%
SLA compliance
ZAR
Local pricing
Free
Plan available
Maintenance Scheduling Software - Live
Live
J1
Job #2847 - Plumbing - Bellville
GPS on site - Clocked in 09:02
GPS Verified
J2
Job #2848 - Electrical - Durban
Assigned - Technician en route
En Route
J3
Job #2846 - HVAC - George
Complete - Invoice R3,200 sent
Invoiced
SA
Built locally
ZAR
Local pricing
Free
To start

PlanMyCrew is Maintenance Scheduling Software built for South African contractors. Replace paper systems and WhatsApp groups with a single platform that schedules jobs, GPS-verifies technician attendance, captures digital compliance records and generates invoices automatically at job completion.

GPS
Enforced attendance
Auto
Invoice generation
9
Panels supported
R350
Field Pro/month

Maintenance Scheduling Software Built for South African Contractors

PlanMyCrew Maintenance Scheduling Software dashboard
Maintenance Scheduling Software dashboard - manage jobs, technicians and compliance in real time.

South African contractors deal with problems that imported software ignores: load shedding, insurance panel SLA requirements, multi-province operations and field workers who may not be where they say they are. PlanMyCrew was built by a contractor who managed these exact problems while running 10 teams across Cape Town, Durban and Johannesburg.

The result is the only SA-built Maintenance Scheduling Software with GPS-enforced attendance, insurance panel integration, offline mode for load shedding, and ZAR pricing - no USD, no currency risk, no features you do not need.

Key Features

Everything You Need to Run Your Business

GPS tracking, insurance panel support, digital job cards and automated invoicing - built for SA contractors in ZAR.

Panel

Insurance Panel Software

Automatic Digicall and OUTsurance email parsing. SLA tracking per insurer. Panel-compliant invoicing. The only SA software built for panel contractors.

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GPS

GPS Attendance Enforcement

Clock-in blocked unless within 40m of the job address. Eliminates fuel fraud and ghost jobs. Every attendance record GPS-verified and time-stamped for compliance.

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Inv

Job Costing and Invoicing

Invoice from site in 60 seconds. GPS-verified labour, materials and client signature pre-attached. Panel-compliant format applied automatically for insurance jobs.

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Sch

Crew Scheduling

Assign jobs to technicians with one tap. Workers receive their daily schedule on the app with all job details - no phone calls, no WhatsApp chaos.

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Job

Digital Job Cards

Replace paper job cards with digital forms. Photos, materials, checklists and client signatures captured on-site and synced instantly. Nothing lost at invoice time.

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CRM

Contractor CRM

Track leads, send quotes in 60 seconds and never let a follow-up go cold. Convert more calls into booked jobs without extra admin effort.

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Real Results

SA Contractors Trust PlanMyCrew

*****

"GPS attendance alone saved me over R14,000 in fraudulent fuel claims this year. My crew knows they cannot ghost jobs anymore."

JO
Johan Olivier
Electrical Contractor - Digicall Panel - Cape Town
*****

"Digicall jobs appear in my dashboard automatically. No more typing job numbers at 11pm. Admin time dropped by 80% in the first month."

SN
Sipho Nkosi
Plumbing Contractor - OUTsurance Panel - Johannesburg
*****

"We have never missed an SLA deadline since switching. Our panel score improved and retention on the Santam panel feels completely secure now."

LB
Linda Bezuidenhout
Roofing Contractor - Santam Panel - Durban
FAQ

Maintenance Scheduling Software Questions Answered

Maintenance Scheduling Software from PlanMyCrew helps SA contractors digitally manage jobs, teams and compliance - replacing paper-based systems and WhatsApp groups with one platform for scheduling, GPS tracking and automated invoicing.
Yes. PlanMyCrew has a free plan and ZAR pricing. It scales from solo operators to teams of 50+ with no lock-in contracts.
Yes. Digicall, Azoza, OUTsurance, Santam and Telesure panels are supported with automatic email parsing, SLA tracking and panel-compliant invoicing at job close.
Yes. 30-day free trial with no credit card required. A free plan is available indefinitely for smaller teams, priced in South African Rand.
Also Works For

Beyond Insurance — Any SA Field Contractor

The same GPS enforcement, job cards and SLA tracking that works for insurance panels works equally well for estate, body corporate and facilities management work.

🏘️
Estate & Body Corporate

Contractors doing estate and body corporate maintenance use PlanMyCrew to manage crews, prove GPS attendance and invoice trustees directly.

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🏢
Facilities Management

FM contractors manage work orders, track attendance across multiple sites and keep FM companies updated in real time — all from one platform.

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🏠
Insurance Panel Work

The only platform that auto-parses Digicall, Azoza and other insurer dispatch emails. SLA tracking, GPS attendance and panel-compliant invoicing built in.

Learn more →
Estate manager, FM company or body corporate?
Get a free oversight portal — dispatch jobs, track GPS and approve invoices. Free forever.
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Run Your Business with Proper Maintenance Scheduling Software.

GPS tracking, insurance panel support and automated invoicing - all in one platform built for SA contractors.

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