Contractor Invoicing Software South Africa — Invoice From Site in 60 Seconds
Generate professional, client-ready invoices the moment a job is complete. Labour, materials, photos and signatures — all included automatically. Get paid faster and stop losing money on unbilled work.
PlanMyCrew is contractor invoicing software built for South Africa that generates client-ready invoices from completed job cards in one click. It supports PayFast and Yoco, invoices in ZAR, and auto-attaches GPS attendance proof and COC certificates to insurance claims.
Contractor Invoicing Software Built for South African Trades
Most invoicing software was built for office-based businesses. PlanMyCrew's contractor invoicing was built for the field — for the plumber finishing a job at 6pm who needs to invoice before they leave the site, for the electrician on a Digicall panel who needs to submit documentation the insurer will actually accept, for the contractor managing 20 crew across three provinces who can't afford to lose a single unbilled job.
PlanMyCrew automatically builds the invoice as the job progresses. By the time your technician is done, the invoice is ready — labour tracked by GPS-verified time on site, materials logged during the job, photos and client signature attached. One tap to generate, one tap to send.
For SA field contractors, invoices are automatically formatted to each insurer's requirements. No more rejections because the job reference is in the wrong field or the photo documentation is missing.
From Job Complete to Invoice Sent
The entire invoicing process happens automatically as your crew works.
Job Starts
Crew clocks in via GPS. Labour tracking begins automatically — no timesheets needed.
Work Logged
Materials used are added via the app. Photos taken. All data feeds into the invoice in real time.
Client Signs
Digital signature captured on site. Job is marked complete with timestamp and GPS location.
Invoice Sent
One tap generates and sends the panel-compliant invoice. Ready for client submission immediately.
Track Every Rand Per Job
Know exactly what each job costs and what it earns — before you send the invoice.
What Your Invoice Looks Like
Everything You Need to Get Paid Faster
Built for SA trade contractors — not adapted from an accounting package.
Invoice From Site
Generate and send invoices directly from the job site on your phone. No office, no delay, no lost paperwork. Invoice the moment the job is done.
Panel-Compliant Format
Invoices are automatically formatted to each insurer’s requirements. Digicall, Santam, OUTsurance, Telesure — all have different formats, all handled automatically.
Photo & Signature Included
Photos taken during the job and the client’s digital signature are automatically attached to the invoice. No more assembling documentation manually.
Job Costing & Margins
Track labour, materials, call-out fees and travel per job. See profit on every job before you invoice. Know exactly which work is worth doing.
ZAR Pricing — No USD Surprises
All pricing in South African Rand. No exchange rate surprises, no international billing platform fees. Local pricing, local support, local bank account.
One-Click Submission
Submit invoices directly to insurers from the app. Email PDF, download, or integrate with your accounting software. Invoice once, never chase again.
Getting Paid Faster Than Ever
“I used to spend Sunday evenings doing invoices. Now they’re done on site the moment the job is finished. My cash flow has improved dramatically.”
“The panel-compliant invoicing alone is worth the subscription. No more rejected invoices from Digicall because the format was wrong. Zero rejections since we switched.”
“Job costing showed me I was losing money on certain job types. I adjusted my rates and within two months my margins had improved by 18%. I never had that visibility before.”
Invoicing Questions Answered
Invoicing Works Better With Everything Else
Insurance Panel Software
Invoices formatted automatically to each panel’s requirements. Submit to Digicall, Santam, OUTsurance and more without reformatting.
Learn more →GPS Contractor Tracking
GPS-verified time on site feeds directly into your invoices. Every hour billed is location-verified — no disputes, no manual timesheets.
Learn more →Digital Job Cards
Job card data — photos, signatures, materials, notes — automatically populates your invoice. No double entry, no missing information.
Learn more →Beyond Insurance — Any SA Field Contractor
The same GPS enforcement, job cards and SLA tracking that works for insurance panels works equally well for estate, body corporate and facilities management work.
Contractors doing estate and body corporate maintenance use PlanMyCrew to manage crews, prove GPS attendance and invoice trustees directly.
Learn more →FM contractors manage work orders, track attendance across multiple sites and keep FM companies updated in real time — all from one platform.
Learn more →The only platform that auto-parses Digicall, Azoza and other insurer dispatch emails. SLA tracking, GPS attendance and panel-compliant invoicing built in.
Learn more →Stop Losing Money on Unbilled Work.
Every job your crew completes should generate an invoice. PlanMyCrew makes it impossible to miss one. Start free today.