HVAC Service Software South Africa — Never Miss a Maintenance Service
HVAC and maintenance contractors have a different workflow to reactive trade contractors. You're managing preventive maintenance schedules, asset histories, recurring service contracts and emergency callouts — all at the same time. Generic field service software handles none of this well. HVAC contractors also handle FM and estate maintenance contracts — PlanMyCrew works across all of them from one platform.
PlanMyCrew is HVAC and maintenance management software for South African contractors. It schedules preventive maintenance, tracks assets, enforces GPS attendance on site visits, and manages insurance panel SLA compliance for reactive callouts.
HVAC and Maintenance Software Built for South African Contractors
HVAC and maintenance contractors have a different workflow to reactive trade contractors. You're managing preventive maintenance schedules, asset histories, recurring service contracts and emergency callouts — all at the same time. Generic field service software handles none of this well.
PlanMyCrew gives HVAC and maintenance contractors the scheduling infrastructure they need — preventive maintenance schedules that actually get done, asset tracking per client site, recurring job templates and the same GPS attendance and digital job cards your reactive crew uses.
Everything You Need to Run Your Business
Built for SA contractors — GPS tracking, job management, insurance panels and invoicing in one platform.
Insurance Panel Software
Automatic Digicall and OUTsurance email parsing. SLA tracking per insurer. Panel-compliant invoicing. The only SA software built for panel contractors.
Learn more →GPS Attendance Enforcement
Crew can only clock in when physically on site. Eliminate fuel fraud and ghost jobs. Every attendance record is GPS-verified and timestamped.
Learn more →Job Costing & Invoicing
Invoice from site in 60 seconds. Track labour, materials and travel per job. Generate panel-compliant invoices automatically.
Learn more →Crew Scheduling
See every crew member's location in real time. Assign jobs with one tap. Manage your team across multiple provinces from one dashboard.
Learn more →Digital Job Cards
Replace paper job cards with digital ones. Photos, materials, checklists and client signatures — all captured on site and synced instantly.
Learn more →Contractor CRM
Track leads, send quotes in 60 seconds and convert more calls into jobs. Never let a lead go cold because of a slow follow-up.
Learn more →Trusted by SA Contractors
“GPS attendance alone has saved me over R14,000 in fraudulent fuel claims this year. My crew knows they can’t ghost jobs anymore.”
“Digicall jobs just appear in my dashboard — no more typing job numbers at 11pm. My admin time has dropped by 80%.”
“We’ve never missed an SLA deadline since switching to PlanMyCrew. Our panel score has improved dramatically.”
Common Questions
Explore More Features
Crew Scheduling
Schedule your HVAC technicians across multiple sites. Real-time location and availability tracking.
Learn more →Digital Job Cards
Digital service reports with asset details, photos and client signature. No more paper service sheets.
Learn more →Contractor Invoicing
Generate service invoices automatically from completed maintenance jobs. One tap from job to invoice.
Learn more →Never Miss a Preventive Maintenance Service Again.
Automated maintenance scheduling, asset tracking and GPS job management for SA HVAC and maintenance contractors.